Tutorial #QB9-20: Preparing 1099 and 1096 Forms

Mar 4th 2011
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Intro: The 1099 form is the form you use to report certain payments made to vendors. The IRS requires that 1099 forms be sent to vendors and contractors when payments reach a certain threshold. You can use QuickBooks to prepare and print your 1099 forms, and then you can print the 1096 summary form.

Step 1: Produce 1099s
Open the Vendors menu and choose Print 1099s. The 1099 and 1096 Wizard appears. Click the Print 1099s button.

Step 2: Indicate Date Range
Typically you will produce 1099 forms for the calendar year. Check to see that the correct date range is covered in this window. Click OK to continue. The Select 1099s to Print window will appear.

Step 3: Select 1099s to Print
By default, all 1099s are already selected when you open this window. Click to unselect any 1099 that you don't want to print. If you want to examine any 1099 form before printing, click on the name of the vendor, and then click the Preview 1099 button to view the 1099 form onscreen before you print. Click Close to close the preview window.

Step 4: Print 1099s
Be sure you have 1099 forms in your printer! Click the Print 1099 button to print the selected forms. A Print window will appear. Click Print in this window when you are ready to send your forms to the printer.

Step 5: Print 1096
In the Select 1099s to Print, click the Print 1096 button to print the Form 1096 that must accompany your 1099 forms when they are sent to the IRS. Click Print in the print window that appears.


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By Reynaldo Rivas
Jun 25th 2015 20:11 EDT

Hi. You can find a blank Fillable 2011 Form 1096 here.

You can fill out the form, save it, fax it, and email it. Please feel free to use it.

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