Outlook Tip: Color Code Incoming E-Mail Messages | AccountingWEB

Outlook Tip: Color Code Incoming E-Mail Messages

With the huge quantity of e-mail messages that arrive in the average businessperson's mailbox each day, this tip for e-mailbox organization should really come in handy.

To make sure you see certain messages when they arrive, try associating colors with important senders. Color code a sender so that all messages from that sender appear in a particular color:

  1. Click the Organize button that appears on the toolbar at the top of your Outlook window, or choose Tools, Organize from the menu bar. A window will appear above your mail listing.
  2. Click the Using Colors option.
  3. Choose the from option to code incoming messages.
  4. Indicate the name or e-mail address of the person or entity that is to be coded. Note: If you selected a message from this person or entity before clicking the Using Colors option, that name will already appear in the appropriate field.
  5. Choose the color you want to apply to this type of message.
  6. Click the Apply Color option to initiate this process. All messages currently in your Inbox will be scanned and the color applied appropriately. Any future messages from this sender will also be color coded.
Wait, there's more!
There's always more at AccountingWEB. We're an active community of financial professionals and journalists who strive to bring you valuable content every day. If you'd like, let us know your interests and we'll send you a few articles every week either in taxation, practice excellence, or just our most popular stories from that week. It's free to sign up and to be a part of our community.
Premium content is currently locked

Editor's Choice

As part of our continued effort to provide valuable resources and insight to our subscribers, we're conducting this brief survey to learn more about your personal experiences in the accounting profession. We will be giving away five $50 Amazon gift cards, and a $250 Amazon gift card to one lucky participant.
This is strictly for internal use and data will not be sold
or shared with any third parties.