Excel Tip: Automatic Backup of Key Excel Workbooks

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From within the Save As dialog box of Excel, click the Tools menu, and then choose General Options.

Click the checkbox to Always Create Backup to have Excel automatically create an .xlk version of your file. For instance, if you save the workbook as Participant Hours Tracking.xlsx, each time you save the file Excel will create or overwrite a second workbook named Backup of Participant Hours Tracking.xlk.

The backup copy is only as old as the last time that you saved, so if you compulsively save every five minutes, your backup will always be five minutes old, but it does offer a bit of a safety net. 

About David Ringstrom, CPA

David Ringstrom

David H. Ringstrom, CPA, is an author and nationally recognized instructor who teaches scores of webinars each year. His Excel courses are based on over 25 years of consulting and teaching experience. His mantra is “Either you work Excel, or it works you.” David offers spreadsheet and database consulting services nationwide.


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By Chuck
Jun 26th 2015 01:10

This work great, but how can I make the .xlk save some where else?
My Original file is on the network and I would like to save the backup on my computer in (MY DOCUMENTS)

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