Tutorial #QB9-15: Preparing Form 940

Mar 4th 2011
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Intro: You can prepare your annual federal unemployment tax form, Form 940, right from your QuickBooks program.

Step 1: Open 940 Form
Choose Employees, Payroll Tax Forms & W-2s, Process Payroll Forms, from the QuickBooks menu. In the Select Form Type window that appears, choose the option for Federal Forms, and then click OK.

When the Select Payroll Form window appears, choose Annual Form 940. Indicate the Year for which you are filing, and then click OK.

Step 2: Answer Form 940 Question
Read through the Form 940 on the screen and answer any questions that apply to your company. Click Next when you have finished the questions.

Step 3: Verify Information on Form 940
Scroll through the Form 940, checking the amounts that have been entered by QuickBooks and verifying that all calculations are correct.

Step 4: Choose Method for Overpayment
If there is an overpayment of your taxes, check the box on Form 940 to indicate if you want the overpayment refunded to you or credited to your next tax return.

Step 5: Finish Form 940.
Click Next to view the filing instructions for Form 940.

Choose between the following options:

Save as PDF: This option saves your form in a PDF format so that information on the form cannot be changed.

Print for Your Records: This option saves sends your form directly to the printer.

Check for Errors: Click this button if you want QuickBooks to run a final recalculation on your form.

Submit Form: Choose this option if you are signed up to e-file your Form 941. You will also receive a notice to print a copy of the form for your records.

Step 7: Final Step
Now that the form is complete, click the Save and Close button to save your form and close the screen.


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