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Amortizing Travel Expenses

Treating current period travel expenses as pre-paids for future event?

My organization is holding a client event in June of this year. One of our event planners is traveling to the location between now and then and is submitting invoices for their expenses after the fact. My Finance Manager is insisting that these current period expenses be booked as prepaids to be expensed in June despite the travel having already occured in order to align with their budget.

Is there a better treatment for these sort of expenses related to a planned future event?

 

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