New Options For Electronic Delivery of Sensitive Documents
Email has made it so much easier to communicate with clients and employees, but with the increase in the use of e-mail comes the concern of sending sensitive documents.
Whether you are a CPA sending tax information back and forth to your clients, or a company trying to pass invoices to your customers, secure, private delivery of these documents is paramount to your relationship.
A new service called Vault Inbox was introduced this week as one possible commercial solution to the problem faced by e-mail users in business.
Vault Inbox customers provide their unique vault e-mail addresses (e.g. email@example.com), enabling third parties to send e-documents directly to the vault's secure online storage environment, thus bypassing the privacy issues related to web- or work-based e-mails. E-documents that could be sent to a vault include e-statements from banks or credit card providers, contracts from lawyers, tax returns from CPAs, airline frequent flyer statements and other types of e-documents from financial advisors, healthcare providers, or business associates.
Retail list price for an individual, 100MB vault with password protection is $60 per year.
If the Vault Inbox (or any similar commercial solution) is viable for your business, why not offer all of your top tier clients their own personal vault that your firm can pick up the tab for? At $60 a year it may be a great investment and shows that your firm is thinking about technology and how to bring it to your client base.
See the Vault Inbox Web site for more information.
A quick search on the Internet shows these other document delivery systems that may also be a solution for your firm:
A more thorough article outlining the state of the art in online document delivery can be found on InfoWorld Secure Online Delivery Sprouts Wings from December 2001.
Voice of the Editor
Which isn’t completely true. I mean, occasionally I drop by when I manage to sneak out of the nonstop frat party over at Going Concern, but I’m mostly a wallflower over there. I’m happy to say that I’ve been given express permission (or explicit orders, if you like) to wander over here to AccountingWEB more often.
Why is that, you might ask? My job is to replace the irreplaceable Gail Perry as Editor-in-Chief. What does that mean? I don’t really know! I think it’ll be fun getting a feel for things, throwing in my own thoughts here and there, and listening to the discussions you’re having about the accounting profession.