MS Word Tip: Utilize Those Function Keys!

Like millions of other computer users, I look at my keyboard each and every day and don't really know what to do with all those function keys across the top. I've got my way of navigating - one that I am comfortable with.

But the folks at Microsoft have created dozens of shortcuts for computer use and imbedded these shortcuts in the function keys in the keyboard.

You may not ever learn them all, but there might be a few of these handy shortcuts that you'll pick up on and save yourself some time during the day. If you use Microsoft Word as a word processor, these are some shortcuts worth knowing.

From Microsoft's Function Key's Page, here are the shortcuts:


Function key

Press To
F1 Get online Help or the Office Assistant
F2 Move text or graphics
F3 Insert an AutoText entry (after Word displays the entry)
F4 Repeat the last action
F5 Choose the Go To command (Edit menu)
F6 Go to next pane or frame
F7 Choose the Spelling command (Tools menu)
F8 Extend a selection
F9 Update selected fields
F10 Activate the menu bar
F11 Go to the next field
F12 Choose the Save As command (File menu)

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SHIFT+Function key

Press To
SHIFT+F1 Start context-sensitive Help or reveal formatting
SHIFT+F2 Copy text
SHIFT+F3 Change the case of letters
SHIFT+F4 Repeat a Find or Go To action
SHIFT+F5 Move to a previous revision
SHIFT+F6 Go to the previous pane or frame
SHIFT+F7 Choose the Thesaurus command (Tools menu, Language submenu)
SHIFT+F8 Shrink a selection
SHIFT+F9 Switch between a field code and its result
SHIFT+F10 Display a shortcut menu
SHIFT+F11 Go to the previous field
SHIFT+F12 Choose the Save command (File menu)

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CTRL+Function key

Press To
CTRL+F2 Choose the Print Preview command (File menu)
CTRL+F3 Cut to the Spike
CTRL+F4 Close the window
CTRL+F5 Restore the document window size
CTRL+F6 Go to the next window
CTRL+F7 Choose the Move command (Control menu)
CTRL+F8 Choose the Size command (document Control menu)
CTRL+F9 Insert an empty field
CTRL+F10 Maximize the document window
CTRL+F11 Lock a field
CTRL+F12 Choose the Open command (File menu)

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CTRL+SHIFT+Function key

Press To
CTRL+SHIFT+F3 Insert the contents of the Spike
CTRL+SHIFT+F5 Edit a bookmark
CTRL+SHIFT+F6 Go to the previous window
CTRL+SHIFT+F7 Update linked information in a Word source document
CTRL+SHIFT+F8 Extend a selection or block (then press an arrow key)
CTRL+SHIFT+F9 Unlink a field
CTRL+SHIFT+F10 Activate the ruler
CTRL+SHIFT+F11 Unlock a field
CTRL+SHIFT+F12 Choose the Print command (File menu)

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ALT+Function key

Press To
ALT+F1 Go to the next field
ALT+F3 Create an AutoText entry
ALT+F4 Quit Word
ALT+F5 Restore the program window size
ALT+F7 Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
ALT+F8 Run a macro
ALT+F9 Switch between all field codes and their results
ALT+F10 Maximize the program window
ALT+F11 Display Microsoft Visual Basic code

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ALT+SHIFT+Function key

Press To
ALT+SHIFT+F1 Go to the previous field
ALT+SHIFT+F2 Choose the Save command

(File menu)

ALT+SHIFT+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
ALT+SHIFT+F11 Display Microsoft Visual Studio code

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CTRL+ALT+Function key

To Press
CTRL+ALT+F1 Display Microsoft System Information
CTRL+ALT+F2 Open command

(File menu)


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