Money-Saving Web Portals = Secure and Efficient Document Exchange

By Michael Alter
 
If your clients are unfamiliar with web portals, you can explain how web portals save everyone time and make the exchange of files easier. For end clients, using a web portal means they never need to be concerned about an e-mail server being bogged down or rejecting the exchange of large QuickBooks files.
 
Sharing files on a web portal allows accountants and end clients to access the same electronic documents simultaneously by simply going online and logging in with a username and password. Web portals offer instant access and effortless file sharing with clients.
 
Communication and Security
  • Web portals provide a secure online method of communication between you and your clients. The web portal operates as a repository for the exchange of documents (tax returns, financial statements, PDF files, QuickBooks files, Word docs, Excel files, etc.) needed in engagements with your clients – documents your firm may currently store as paper in file cabinets.
  • The web portal, when leveraged to its fullest, serves as a primary interaction point between accounting and payroll professionals and the end clients. Documents can be added to the portal from either side, accessed and reviewed whenever it's convenient.
  • Web portals have grown in popularity because they make accounting and payroll professionals' jobs easier. They are recognized as a more secure means for delivery of client documents, as states are beginning to close the door and restrict the use of e-mail for the delivery of client data. Files of any size upload instantly and encryption is often automatic, as is notification that new documents have been loaded to the web portal.
Additional Benefits and Savings
  • Paper: Documents that are scanned and stored as electronic records are more easily accessible than files stored on CDs or thumb drives.
  • Mailing and associated costs: Faxing and using snail mail are all but eliminated with web portals, as are the administrative costs of maintaining client hard copy document files. Some web portal software offers the ability to send and receive invoices and other correspondence.
  • Productivity: Less time is spent filing and organizing paper documents, allowing for more time to be a rainmaker or simply freeing up time for greater work-life balance.
  • Marketing: Web portals quickly brand you as a technologically savvy firm.
Ultimately, working through a web portal translates to the secure and efficient exchange of documents for all.
 
Thomson Reuters has an excellent white paper on web portals, Implementing a Firm-Wide Portal Solution, that you might like to read. If you'd like more information about the features a web portal should offer, you can visit the ClientWhys website
 
Related articles:

 

You may like these other stories...

K2 Enterprises has announced its 2014 technology awards in 27 categories. The only clear message may have been that there was no clear message in a field marked by many good ideas, but no unanimous winners.The company, which...
We're all about QuickBooks this morning. First, read this late-breaking news from John Stokdyk, editor of AccountingWEB (U.K.), who is attending the QuickBooks Connect conference in San Jose, California. Then, for more...
Technology—specifically internet technology—has a record of disrupting tried-and-true methods of operation in ways that we often don't foresee. Look no further than the recent HBO announcement that they *gasp...

Already a member? log in here.

Upcoming CPE Webinars

Oct 30Many Excel users have a love-hate relationship with workbook links.
Nov 5Join CPA thought leader and peer reviewer Rob Cameron and learn ways to improve the outcome of your peer reviews while maximizing the value of your engagement workflow.
Nov 12This webcast presents basic principles of revenue recognition, including new ASU 2014-09 for the contract method. Also, CPAs in industries who want a refresher on revenue accounting standards will benefit.
Nov 18In this session Excel expert David Ringstrom, CPA tackles what to do when bad things happen to good spreadsheets.