Money-Saving Web Portals = Secure and Efficient Document Exchange

By Michael Alter
 
If your clients are unfamiliar with web portals, you can explain how web portals save everyone time and make the exchange of files easier. For end clients, using a web portal means they never need to be concerned about an e-mail server being bogged down or rejecting the exchange of large QuickBooks files.
 
Sharing files on a web portal allows accountants and end clients to access the same electronic documents simultaneously by simply going online and logging in with a username and password. Web portals offer instant access and effortless file sharing with clients.
 
Communication and Security
  • Web portals provide a secure online method of communication between you and your clients. The web portal operates as a repository for the exchange of documents (tax returns, financial statements, PDF files, QuickBooks files, Word docs, Excel files, etc.) needed in engagements with your clients – documents your firm may currently store as paper in file cabinets.
  • The web portal, when leveraged to its fullest, serves as a primary interaction point between accounting and payroll professionals and the end clients. Documents can be added to the portal from either side, accessed and reviewed whenever it's convenient.
  • Web portals have grown in popularity because they make accounting and payroll professionals' jobs easier. They are recognized as a more secure means for delivery of client documents, as states are beginning to close the door and restrict the use of e-mail for the delivery of client data. Files of any size upload instantly and encryption is often automatic, as is notification that new documents have been loaded to the web portal.
Additional Benefits and Savings
  • Paper: Documents that are scanned and stored as electronic records are more easily accessible than files stored on CDs or thumb drives.
  • Mailing and associated costs: Faxing and using snail mail are all but eliminated with web portals, as are the administrative costs of maintaining client hard copy document files. Some web portal software offers the ability to send and receive invoices and other correspondence.
  • Productivity: Less time is spent filing and organizing paper documents, allowing for more time to be a rainmaker or simply freeing up time for greater work-life balance.
  • Marketing: Web portals quickly brand you as a technologically savvy firm.
Ultimately, working through a web portal translates to the secure and efficient exchange of documents for all.
 
Thomson Reuters has an excellent white paper on web portals, Implementing a Firm-Wide Portal Solution, that you might like to read. If you'd like more information about the features a web portal should offer, you can visit the ClientWhys website
 
Related articles:

 

You may like these other stories...

More and more businesses are adopting the cloud in order to take advantage of benefits such as greater efficiency, increased productivity and lower costs. Companies in general are flocking to the cloud for email hosting,...
A great way to increase business for your accounting firm is to remain at the front of your clients' minds all throughout the year. One of the best ways to do that is through an email newsletter. Perhaps you send out a...
Cybersecurity is no longer the domain of an organization's IT staff. It's moved to the boardroom, and in a big way. Accountants and financial managers may have been thinking it's just the province of the tech...

Already a member? log in here.

Upcoming CPE Webinars

Oct 9In this jam-packed presentation Excel expert David Ringstrom, CPA will give you a crash-course in creating spreadsheet-based dashboards.
Oct 15This webinar presents the requirements of AU-C 600, Audits of Group Financial Statements (Including the Work of Component Auditors).
Oct 21Kristen Rampe will share how to speak and write more effectively by understanding your own and your audience’s communication style.
Oct 23Amber Setter will show the value of leadership assessments as tools for individual and organizational leadership development initiatives.