Excel Tip: Share Spreadsheets on The Web | AccountingWEB

Excel Tip: Share Spreadsheets on The Web

If you use Excel 2000 or later, it's relatively easy to save a workbook in HTML as a web document. In fact, Excel supports two types: static documents and interactive documents.

Creating a Static Web Document

After creating your workbook, use the File, Save as Web Page command. Specify what you want to save (a single worksheet or the entire workbook) and click the Save button.

The result will be an HTML document and, possibly, a directory containing ancillary files; the number of such files varies with the complexity of your workbook. These files contain information, such as graphics and macros, that can't be stored in standard HTML format. When you post the HTML file on a Web server, you must include the files in the associated directory. You'll find that the HTML file survives "round-tripping." In other words, if you reopen the HTML file in Excel 2000, every element will be intact.

Creating an Interactive Web Document

Alternately, you may save your workbook (single sheet only) in HTML format with "interactivity." When you open the HTML file in a compatible browser (IE 4.01 or later, not Netscape Navigator), you can interact with the Web page: enter data, recalculate formulas, update charts and pivot tables, and so on. Before you get too excited, however, realize that this feature has some serious limitations. Many common formatting options are not retained, and features like array formulas, macros, and outlining aren't supported.

Wait, there's more!
There's always more at AccountingWEB. We're an active community of financial professionals and journalists who strive to bring you valuable content every day. If you'd like, let us know your interests and we'll send you a few articles every week either in taxation, practice excellence, or just our most popular stories from that week. It's free to sign up and to be a part of our community.
Premium content is currently locked

Editor's Choice

As part of our continued effort to provide valuable resources and insight to our subscribers, we're conducting this brief survey to learn more about your personal experiences in the accounting profession. We will be giving away five $50 Amazon gift cards, and a $250 Amazon gift card to one lucky participant.
This is strictly for internal use and data will not be sold
or shared with any third parties.