Excel Tip: Quick Word and Excel Tips

Create an Excel Chart with the Push of a Button.

To quickly create a chart, using only your keyboard, select the data range you want to create a chart for and then press F11. Excel automatically creates the chart for you.

Select an Entire Range of Cells in Excel.

In Excel, if you want to quickly select the entire range of cells you're working on, press CTRL+SHIFT+ASTERISK(*).

For example, if you have a list of customers in Excel, this command will select the entire list and the column headings, but not the empty cells around the list—so you get only the cells you need. This tip is different from the Select All command, which selects every cell in the worksheet—even the ones that you are not using.

Find Your Place in Word Documents.

If you are working on a long document, it's easy to lose your place at the end of the day. With Microsoft Word documents, you can pick up where you left off in your last editing session because Word keeps track of the last three locations where you typed or edited text. Just press SHIFT+F5 immediately after opening your document, and the cursor will appear at the exact point where you last made a change. To reach the previous two editing locations, press SHIFT+F5 until you reach the location you want.

Quickly Move Between Multiple Excel Workbooks or Worksheets

When working with several Excel workbooks or worksheets (the individual pages in workbooks)at once, you can quickly move between them using shortcut keys.

  • To move between open workbooks, press CTRL+TAB.
  • To move to the next sheet in a workbook, press CTRL+PAGE DOWN.
  • To move to the previous sheet in a workbook, press CTRL+PAGE UP.

View more helpful tips!

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Upcoming CPE Webinars

Jul 31
In this session Excel expert David Ringstrom helps beginners get up to speed in Microsoft Excel. However, even experienced Excel users will learn some new tricks, particularly when David discusses under-utilized aspects of Excel.
Aug 5
This webcast will focus on accounting and disclosure policies for various types of consolidations and business combinations.
Aug 20
In this session we'll review best practices for how to generate interest in your firm’s services.
Aug 21
Meet budgets and client expectations using project management skills geared toward the unique challenges faced by CPAs. Kristen Rampe will share how knowing the keys to structuring and executing a successful project can make the difference between success and repeated failures.