Excel Tip: Data Entry Shortcut

Excel expert David Ringstrom is sharing his tips for optimizing the way you use Excel in our new Excel Tips series.
 
By David Ringstrom, CPA
 
If you find yourself making repetitive entries into an Excel spreadsheet, press Alt-Down to view a drop-down list of previous entries in the current column.
 
Arrow down the list and press Enter to make a selection.
 
Keep in mind that this technique works with text only, not numbers, and your cursor must be in or adjacent to a contiguous block of non-blank cells.
 
Read more articles by David Ringstrom. 
 
About the author:

David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at david@acctadv.com or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.

 

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Upcoming CPE Webinars

Aug 28
Excel spreadsheets are often akin to the American Wild West, where users can input anything they want into any worksheet cell. Excel's Data Validation feature allows you to restrict user inputs to selected choices, but there are many nuances to the feature that often trip users up.
Sep 9
In this session we'll discuss the types of technologies and their uses in a small accounting firm office.
Sep 11
This webcast will include discussions of commonly-applicable Clarified Auditing Standards for audits of non-public, non-governmental entities.
Sep 26
In this jam-packed presentation Excel expert David Ringstrom, CPA will give you a crash-course in creating spreadsheet-based dashboards. A dashboard condenses large amounts of data into a compact space, yet enables the end user to easily drill down into details when warranted.