Excel 2min Tip: Round your budgets to the nearest thousand
If you have a spreadsheet containing a lot of numbers, it will be easier to read if you round the numbers to the nearest thousand.
To display figures to the nearest thousand, use the Format – Custom feature and include three things: a dot, a zero, and a comma.
To display the numbers on the left as the numbers on the right, follow these steps:
- Type the first column of numbers into Excel, column A. Then copy them into column B.
- Highlight column B.
- From the menu, choose Format, Cells, Custom (at the bottom). If you are using Excel 2007, right-click the selected column, choose Format Cells, and then choose Custom at the bottom of the list.
- In the Type box, delete the current entry (the default entry is General).
In the now-empty Type box, enter this sequence:
The first model above, before the semi-colon, refers to the presentation of positive numbers; the second (red) model refers to the presentation of negative numbers. You can remove the [Red] if you don't want red in your worksheet.
Make sure you include the zeros, decimal places, and don't forget the commas at the end of both the positive and negative sequences.
- Press OK. The numbers are now nicely rounded to the nearest thousand.
By David Carter
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