Excel 2007 tip #1: Make your data visible to other Excel users by saving in Excel 97-2003 format | AccountingWEB

Excel 2007 tip #1: Make your data visible to other Excel users by saving in Excel 97-2003 format

Files produced by Excel 2007 are in the new .xlsx format. No other version of Excel can read them unless a special compatibility pack has been installed.

If you plan to share your Excel 2007 files with other Excel users, you can set Excel 2007 to save your files automatically in Excel 97-2003 format. This will allow other Excel users who have not upgraded to Excel 2007 to read your files.

How to set Excel 2007 to automatically save files in Excel 97-2003 format:

  1. Start up Excel 2007. Open an empty worksheet.

  2. Click the Office button at top left (the one with the four color Windows 2003 logo). This brings up a menu with: New – Open – Convert - Save – Save As etc.

  3. At the bottom of the window, click onto the “Excel Options” button. There’s a list of options to the left, headed “Popular”.

  4. Click onto the fourth one down – Save. To the right of Save it says: "Save files in this format." In the box it says "Excel Workbook (*.xlsx)."

  5. Click on the down arrow at the right of the box. A list appears.

  6. Click on the fourth item – "Excel 97-2003 Workbook (*.xls)."

  7. Click OK at the bottom of the window.

To check that your change has worked:

You should now be back in the blank Excel worksheet. Click on the colored Office button again. This time select: Save As. The Save As box appears. At the bottom it should say: Save as type Excel 97-2003 workbook.

Thank you to David Carter and our sister site, accountingweb.co.uk for this tip.

Wait, there's more!
There's always more at AccountingWEB. We're an active community of financial professionals and journalists who strive to bring you valuable content every day. If you'd like, let us know your interests and we'll send you a few articles every week either in taxation, practice excellence, or just our most popular stories from that week. It's free to sign up and to be a part of our community.
Premium content is currently locked

Editor's Choice

WHAT KIND OF FIRM ARE YOU?
As part of our continued effort to provide valuable resources and insight to our subscribers, we're conducting this brief survey to learn more about your personal experiences in the accounting profession. We will be giving away five $50 Amazon gift cards, and a $250 Amazon gift card to one lucky participant.
This is strictly for internal use and data will not be sold
or shared with any third parties.