Accounting for expenses: There’s an app for that

What can’t smartphones do these days? Whether you have an iPhone, Motorola Droid, or a BlackBerry, there are several applications you can download from the iTunes Store, Android Market, or BlackBerry App Word that can organize and keep track of your travel expenses. Jason Bramwell reports on seven business travel expense applications ranked high by technology experts that can benefit accountants on the go.

Cashbook – (Android/$4.99) Ranked No. 10 by in its February 2010 report on the 25 best business applications for Android, Cashbook allows you to enter and track expenses, income, mileage, and receipts for tax or reimbursement purposes. You can add, delete, and rename income and expense categories, which are saved in a database for future use. Cashbook comes with password protection. Users can send database CSV (Microsoft Excel) or QIF (Quicken) files by e-mail attachment or export database CSV or QIF files to an SD card that can be opened in Microsoft Excel or any other text file editor. This application received an overall average rating of four-and-a-half out of five stars from users.
Drivers – (iPhone/$2.99): Mentioned in a March 2010 report by on the best business applications for iPhone, Drivers can be used to log mileage, gas, vehicle-maintenance services, and expenses. Users can view consumption and cost statistics for each gas stop, and data can be viewed in a variety of different graphs. Drivers will even send you a reminder 20 days before your next vehicle service is due. After your business trip, you can e-mail the data to your computer and put it in a Microsoft Excel spreadsheet. This application received an overall average rating of two-and-a-half out of five stars from users.
Exgis Time and Expense Pro – (BlackBerry/$9.99): Listed in’s May 2010 report on 10 essential BlackBerry travel applications, Exgis Time and Expense Pro lets you enter expenses, mileage, or time spent working on a task, and associate each entry with a specific client or project for billing. Export data from your BlackBerry to a spreadsheet and send it as an e-mail attachment to your office or save it to your computer for future reporting. This application received an overall average rating of four out of five stars from users.
Expense Log Pro – (BlackBerry/free): Given four out of five stars by the editors of, Expense Log Pro is an expense-management system for individuals and small and medium-sized businesses. It allows you to enter all your expenses, convert them into any currency, inform your office of current expenses, use standard reports or export into your company’s financial system, and claim for reimbursement. Expense Log Pro organizes expenses into categories and account types, automatically converts currencies, and calculates mileage-claim amounts. This application received an overall average rating of three-and-a-half out of five stars from users.
Expensify – (Android, iPhone/free): Ranked No. 8 by in a November 2010 article on the best business applications for iPhone, Expensify organizes your travel expenses and then collects them in one report. Use this application to enter and edit cash transactions, photograph your receipts, upload them to your Expensify account, and create, submit, and manage your expense reports. This application received an overall average rating of four out of five stars from Android users and three-and-a-half out of five stars from iPhone users.
JetSet Expenses – (iPhone/$4.99): Listed on both (November 28, 2008) and as one of the best expense applications for business travel, JetSet Expenses features 15 separate expense categories and more than 100 subcategories – including meals, mileage, and entertainment – allowing you to easily choose and classify expenses without typing. JetSet Expenses keeps track of your personal balance based on the expenses you paid versus what expenses are allowances to you. It offers the user complete mileage support, including a built-in mileage editor that enables you to track the odometer readings as required by tax authorities. The application features a hotel and rental car database, and you can store photos of your receipts for future reporting. JetSet Expenses works with Google Spreadsheet or Microsoft Excel. This application received an overall average rating of three out of five stars from users.
ProOnGo Expense – (Android, BlackBerry, iPhone/free): ProOnGo Expense was ranked the sixth-best Android application for business travel by in August 2010 and No. 10 in a recent report on the 101 best Android applications for personal or travel use by It allows you to create expense reports without manual entry. Take a picture of your receipt and the application will extract the receipt amount, merchant’s name, and the date to automatically generate your expense report. Users can export as a Microsoft Excel spreadsheet, sync with QuickBooks Online and QuickBooks Pro, or sync with another accounting system. ProOnGo Expense also tracks mileage via the smartphone’s GPS. This application received an overall average rating of three out of five stars from Android users and three-and-a-half out of five stars from BlackBerry and iPhone users.
Give us your positive or negative reviews of any of the smartphone applications mentioned above or recommend another application you use for keeping track of travel expenses in the Post a Comment section below.

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