Save Time - Learn to Delegate Responsibilities

Delegating responsibilities is sometimes easier said than done. Consider this: Successful delegation will not only give you more time to work on your important opportunities, but you will also help others on your team learn new skills and become successful. Below are a few ideas to help you begin delegating and mentoring your staff more effectively.

 

  • Remember that delegation helps your staff grow. It provides you with more time, and you will be able to take on higher priority projects. Remember, you are not the only one who can accomplish the end result. Trust others to be capable of achieving results.

     

  • Assess the daily routine activities in which you are involved. Can any of these activities be eliminated or delegated?

     

  • Delegate the entire job if possible, not just small tasks and activities of a particular project. Do not avoid delegating a task because you cannot give someone the entire project. If necessary, try breaking large jobs into manageable pieces and delegate pieces to those who can do them readily. When delegating, be sure to set deadlines for completion.

     

  • Find out the talents and interests of your staff, and you will be able to delegate more intelligently and effectively.

     

  • Define the desired outcome of the project, then let your staff use some creative thinking to determine the best manner in which to get the task completed. Trust is crucial. Make sure you have clear standards of performance so your staff won't experience any surprises regarding your expectations.

     

  • Define a monitoring or measurement process that will keep you informed of the progress of the project. Keep following up and following through until the entire project is done.

     

  • Clearly identify limits of authority that go with the delegated job. These limits may include spending budgets, hiring decisions, and so on.

     

  • Don’t underestimate your staff's potential. Delegate slightly more than you think a person is capable of handling. Let the person know you are confident the task will be performed successfully.

     

  • Keep an open mind to new ideas and new ways of doing things. There might be a better way than the way something has been done previously. Change is GOOD! Be a change agent in your firm.

     

  • You can strengthen your position by delegating projects. It shows you are doing your job as a manager and opens the door for better time management. This will allow you to follow up with clients, make marketing calls, and so on.

     

  • By delegating you are taking a risk that the other person might make a mistake, but people learn from mistakes and will be able to perform the tasks correctly the next time. Think back to a time a project was delegated to you and you made a mistake. You also learned a valuable lesson.

This is only the beginning of understanding the principles of delegation. We all are aware that delegating takes time in the beginning. Don’t let yourself be trapped by the feeling of, "I can do it just as quickly, so why spend the time explaining it to someone else?" Take a leap of faith and learn to manage your time more effectively.

 

SUGGESTED READING AND MATERIALS

Effective Delegation - PowerPoint Presentation

Ready, Set, Present (Content): 100+ PowerPoint slides prepackaged on a PC compatible floppy disk. Each slide is equipped with custom animation as well as clipart graphics. These slides are easy to use and require minimal prior knowledge of Microsoft PowerPoint. Additionally, slides can easily be tailored to your specific needs. Delegation slides include topics such as: Crisis delegation, Characteristics of delegating effectively, Completion checklists, and FAQ's necessary before delegation.

How To Make Your Business Run Without You, by Susan M. Carter

How To Make Your Business Run Without You is a how-to resource for small business owners and entrepreneurs to effectively streamline operations that will pave the way for more business, bigger profits and a business that virtually runs itself. Through step-by-step chapters, author Susan Carter advances readers from the high-risk potential of 'owning their own jobs' to the freedom and control of 'owning their own businesses.' A must read for any owner or self-employed professional who is eager to move from start-up status to ongoing success.

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