QuickBooks Tutorial 2-8: Creating Mailing Labels

Step 1: Open Label Selection Window

From the File menu, choose Print Forms. A side menu will appear. Choose Labels. The Select Labels to Print window will appear.
 
Step 2: Choose Label List
If you choose the Name option, you can click the down arrow and select an individual name, or choose all names, all vendors, all customers/jobs, all employees, all other names, or you can choose Multiple Names to create a customized list of names. If you choose Multiple Names, the Select Name window will appear.
 
Step 3: Select Names
When the Select Name window appears, you can click on each name that you wish to include in your mailing label list. Each time you click on a name that name will receive a checkmark next to it. If you click on a name you don’t want to include, click on it again to remove the checkmark. Click OK when you have completed your selection.
 
Step 4: Make Other Selection Options
Instead of selecting labels by names, you can choose to print labels for customers by type or vendors by type of customer.
 
Step 5: Choose Zip Code Option
Check the Zip Code checkbox to indicate a particular zip code for your mailing labels. Only names with a zip code equal to the zip code you enter will be included in your mailing labels.
 
Step 6: Choose Sort Option
You can choose to sort your mailing labels alphabetically by name (the default), or chronologically by zip code.
 
Step 7: Print Ship To Addresses
If you check the “Print Ship To addresses where available” checkbox, the mailing labels will contain Ship To addresses in lieu of mailing addresses wherever a Ship To address exists in your data records.
 
Step 8: Execute Print Command
Click the OK button to open the Print Labels window. Choose a label format from those listed in the drop-down list. Click the Print button in that window to execute the label print.

Upcoming CPE Webinars

Apr 22
Is everyone at your organization meeting your client service expectations? Let client service expert, Kristen Rampe, CPA help you establish a reputation of top-tier service in every facet of your firm during this one hour webinar.
Apr 24
In this session Excel expert David Ringstrom, CPA introduces you to a powerful but underutilized macro feature in Excel.
Apr 25
This material focuses on the principles of accounting for non-profit organizations' revenues. It will include discussions of revenue recognition for cash and non-cash contributions as well as other revenues commonly received by non-profit organizations.
Apr 30
During the second session of a four-part series on Individual Leadership, the focus will be on time management- a critical success factor for effective leadership. Each person has 24 hours of time to spend each day; the key is making wise investments and knowing what investments yield the greatest return.