Proofreading for Number Errors! 5 or Five?
Questions arise when proofreading numbers-when do you use words and when do you use figures or numbers? Here are a few tips for expressing numbers:
Numbers Expressed as Words:
- Numbers from one to ten.
- Numbers beginning a sentence.
- Ordinal numbers expressed in one or two words (twenty-first century / Bill's fiftieth birthday).
- Street names of ten or less and house/buildings number One (One Park Avenue or 111 Third Street).
- Ages (unless expressed in years and months) (Bill is fifty / Jill is 2 years and 7 months old).
- Fractions when they occur without a whole number (Two-Thirds of the staff attended).
Numbers Expressed as Numerals:
- Numbers 11 and above.
- A series of numbers, any of which are over ten ( We need to order 10 calculators, 6 chairs and 15 file folders).
- Large round numbers followed by the word million or billion.
- Street names over ten and all house/building numbers expect One ( 14 West 22nd Street or 14 West 22 Street).
- Mixed numbers ( 4 1/2 boxes of paper).
- Time when a.m., noon, midnight, and p.m. are used (Bill has an appointment at 9:00 a.m. and another at 2:00 p.m.).
- Dimensions, measures, and weights ( 6 by 8 feet or 5 feet 8 inches).
- Amounts of money - Note: Decimals and zeros are not used after even amounts unless they appear with fractional amounts ( I received a $60 credit / I can pay $150.00 this week and $133.50 next month).
- Percentages and Decimals (5 Percent / 655.66854)
These tips are just a few ways to help you in your daily communications with your clients, employees and employers.
Voice of the Editor
Which isn’t completely true. I mean, occasionally I drop by when I manage to sneak out of the nonstop frat party over at Going Concern, but I’m mostly a wallflower over there. I’m happy to say that I’ve been given express permission (or explicit orders, if you like) to wander over here to AccountingWEB more often.
Why is that, you might ask? My job is to replace the irreplaceable Gail Perry as Editor-in-Chief. What does that mean? I don’t really know! I think it’ll be fun getting a feel for things, throwing in my own thoughts here and there, and listening to the discussions you’re having about the accounting profession.