Five Quick and Easy Excel Tips | AccountingWEB

Five Quick and Easy Excel Tips

Complimenets of ExcelTip.com

Tip 1: Searching all Sheets in a Workbook

To search for text, use the keyboard shortcut Ctrl+F or choose Edit, Find.

To search and replace text, use the keyboard shortcut Ctrl+H or choose Edit, Replace.

Searching and replacing all sheets in the Workbook

  1. From sheet tab short cut menu choose Select all sheets.
  2. Press Ctrl+F or Ctrl+H to find and replace.

Note: The Ctrl+F keyboard combination works in Excel 97 version only single sheet.

Tip 2: Password Protection to Prevent Opening a Workbooks

In all Excel versions, you can use a password to prevent opening a workbook.

  1. From the File menu, select Save as.
  2. Select Options. In Excel 2002 you will find new option, select Tools, Options, Security tab..
  3. Type the password twice, and click OK.

Tip 3: Changing the Name of the Comment Author

By default, each Comment includes the author's name.
To change or cancel the name of the Comment author, perform the following steps:

  1. From the Tools menu, select Options, General, and User name.
  2. Change or delete the user name as desired.

The change will only apply to new Comment that you insert.

Tip 4: Printing Comments

From the File menu, select Page Setup, and click the Sheet tab. Before printing, select one of the following options in the Comments box:

  • None - Will not print comments.
  • At end of sheet - Will print the comments on a separate page after printing the sheet.
  • As displayed on sheet - Will only print the comments that are displayed.

Print a Single Comment

Select a cell containing a Comment. From the File menu, select Page Setup, Sheet. In the Comments box, select At end of sheet. Now click OK, and then click the Print icon

Tip 5: Identifying and Formatting Cells with Formulas

Excel does not provide a formula that identifies formulas. VBA has a function called HasFormula.

The solution is to create a custom function to identify a cell containing a formula.

Function FormulaInCell(Cell) As Boolean
FormulaInCell = Cell.HasFormula
End Function

Use the technique described below to combine the Get.Cell formula with Conditional Formatting to format cells containing formulas.

After creating the formula FormulaInCell, combine it with Conditional Formatting.

  1. Select a cell in the sheet, and press Ctrl+F3.
  2. In the Define Name dialog box, type the name FormulaInCell.
  3. Type the formula =GET.CELL(48,INDIRECT("rc",FALSE)) in the Reference field.
  4. Select all the cells in the sheet by pressing Ctrl+A.
  5. From the Format menu, select Conditional formatting.
  6. In Condition 1, select Formula is.
  7. In the formula box, type =FormulaInCell.
  8. Click Format.
  9. From the Font tab, select the color yellow, and click OK.
  10. Click OK.

Compliments of ExcelTip.com

Wait, there's more!
There's always more at AccountingWEB. We're an active community of financial professionals and journalists who strive to bring you valuable content every day. If you'd like, let us know your interests and we'll send you a few articles every week either in taxation, practice excellence, or just our most popular stories from that week. It's free to sign up and to be a part of our community.
Premium content is currently locked

Editor's Choice

WHAT KIND OF FIRM ARE YOU?
As part of our continued effort to provide valuable resources and insight to our subscribers, we're conducting this brief survey to learn more about your personal experiences in the accounting profession. We will be giving away five $50 Amazon gift cards, and a $250 Amazon gift card to one lucky participant.
This is strictly for internal use and data will not be sold
or shared with any third parties.