E-mail Tips & Tricks | AccountingWEB

E-mail Tips & Tricks

E-mail is an opportunity for you to extend an impression to your recipient. Keep in mind that the protocol that accompanies a written letter also follows e-mail messages. Don’t lose your chance to market yourself with your signature line. With most e-mail software packages, an auto signature option is available. Use it to include, at a minimum, your name, your company’s name, your full mailing address, contact phone numbers, and company’s web site address. If you want to be snazzy, consider including your company’s tag line.

Did we mention that e-mail is a great way to send a short message? No? Well, keep in mind that e-mail should be short. If your message is longer than two short paragraphs, it may be more time-efficient to make a short phone call and follow up with a short e-mail that summarizes the high points of the conversation.

When you can, use bullets. Just like writing for the web, keep in mind that bullets help people skim information Bullets can help you outline your thoughts as well. Most e-mail software programs allows bullet use.

Help clean up cyberspace. Some people have the “cover my back” theory when it comes to sending e-mail. You know who they are. They are the people who send you an e-mail and then copy your boss, your secretary, their secretary, their secretary’s secretary and everyone else who “just may need to know” the contents of the e-mail. Keep copies to a minimum and only copy those who truly need to know the information.

E-mail can be a great tool if you keep these tips in mind!

Wait, there's more!
There's always more at AccountingWEB. We're an active community of financial professionals and journalists who strive to bring you valuable content every day. If you'd like, let us know your interests and we'll send you a few articles every week either in taxation, practice excellence, or just our most popular stories from that week. It's free to sign up and to be a part of our community.
Premium content is currently locked

Editor's Choice

WHAT KIND OF FIRM ARE YOU?
As part of our continued effort to provide valuable resources and insight to our subscribers, we're conducting this brief survey to learn more about your personal experiences in the accounting profession. We will be giving away five $50 Amazon gift cards, and a $250 Amazon gift card to one lucky participant.
This is strictly for internal use and data will not be sold
or shared with any third parties.