Fax Etiquette 101

If you receive a fax in your office intended for another company, are you obligated to forward it or contact the sender to report a mishap?

The answer is no, according to Deborah Sauer, a vice president of marketing at Stamford, Conn.-based Pitney Bowes Inc.

There are over 110 million fax machines in use worldwide, and mix-ups will occur. As a good corporate citizen, you can contact the sender and inform them that their fax was misdirected. But you are under no legal requirement to forward the fax to it's proper destination.

Dana May Casperson, author of "Power Etiquette: What You Don't Know Can Kill Your Career," offers these tips to ensure that the faxes you are sending out are done correctly:

  • Always send a cover page that includes contact names and telephone numbers and the number of pages being transmitted;
  • Never send more than five pages without first confirming that it won't be inconvenient for the recipient;
  • Call to check to make sure important faxes were received by the appropriate person;
  • Never send unsolicited faxes to try to sell products or services.

Follow these simple rules and you can improve the effectiveness of the faxes you send.

You may like these other stories...

You probably don't want to think about how many times you access the File menu in Excel 2010 or 2013. Personally I think Excel 2010 has the best possible File menu arrangement, other than having Print Preview grafted...
Following other recent high-profile hacking events, investigators discovered yesterday that hackers broke into the draft work paper files of several famous CPA firms. Revealing images of the scantily clad documents have been...
For bitcoin users, the taxman cometh. And you best know how to calculate taxes owed on what the IRS calls convertible virtual currency.In March 2014, the IRS issued Notice 2014-21, which declares virtual currency will be...

Already a member? log in here.

Upcoming CPE Webinars

Sep 18
In this course, Amber Setter will shine the light on different types of leadership behavior- an integral part of everyone's career.
Sep 24
In this jam-packed presentation Excel expert David Ringstrom, CPA will give you a crash-course in creating spreadsheet-based dashboards. A dashboard condenses large amounts of data into a compact space, yet enables the end user to easily drill down into details when warranted.
Sep 30
This webcast will include discussions of important issues in SSARS No. 19 and the current status of proposed changes by the Accounting and Review Services Committee in these statements.
Oct 23
Amber Setter will show the value of leadership assessments as tools for individual and organizational leadership development initiatives.