How to Resolve Duplicate Data within Excel Pivot Tables

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An attendee from my recent pivot table webinar posed a question that I hadn’t encountered before.

Pamela had an issue where some, but not all, items within her pivot table were being duplicated, with two different totals. If you’re new to pivot tables, you can catch up by watching a free recording of the webinar.

In this article I’ll explain how I helped Pamela track down and resolve a nuance within her data. Although Pamela’s data set was much larger, I only need the two columns of data shown in Figure 1 to illustrate what she was experiencing. There’s a hidden aspect to this data that I’ll reveal in a moment, but let’s first create a pivot table from this data:

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By William
Jun 26th 2015 01:11

Wow great info about Resolving issue of Duplicate Data within Excel Pivot Tables, thanks :)

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By Ralph Pawne
Jun 26th 2015 01:11

I've come across a great tool called DataMatch by Data Ladder (, which is an excellent fuzzy matching and deduplication tool used across business and would work really well for this situation. They offer a complimentary trial for new users.

In fact, an independent verified evaluation was done of the software comparing it to major software tools by IBM and SAS. There was a study done at Curtin University Centre for Data Linkage in Australia that simulated the matching of 4.4 Million records. It identified what providers had in terms of accuracy (Number of matches found vs available. Number of false matches)

1.DataMatch Enterprise, Highest Accuracy (>95%), Very Fast, Low Cost

2.IBM Quality Stage , high accuracy (>90%), Very Fast, High Cost (>$100K)

3.SAS Data Flux, Medium Accuracy (>85%), Fast, High Cost (>100K)

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