Excel Tip: Overriding and Removing Page Breaks

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Excel automatically determines where page breaks will occur, but you can create your own page breaks in your worksheets by forcing Excel to begin printing on a new page at the location that is best for you.

To create a horizontal page break, follow these steps:

  1. Place your cellpointer in Column A in the row below the row in which you wish to insert a page break.
  2. Choose Insert, Page Break from the Excel menu. A horizontal dashed line will appear across your worksheet indicating where the page will break.

To create a vertical page break:

  1. Place your cellpointer in Row 1 in the column to the right of the column in which you wish to force a page break.
  2. Choose Insert, Page Break from the Excel menu. A vertical dashed line will appear across your worksheet indicating where the page will break.

To create a simultaneous horizontal and vertical page break:

  1. Place your cellpointer in your worksheet in any cell other than a cell in the first column or first row of the worksheet.
  2. Choose Insert, Page Break from the Excel menu. A page break will occur horizontally across the row above your cellpointer and vertically down the column to the right of your cellpointer.

Note: The page breaks are ignored with the Scaling/Fit To options in Page Setup are used.

To remove a page break:

  1. Place your cellpointer in the row beneath a horizontal page break or in the column to the right of a vertical page break.
  2. Choose Insert, Remove Page Break from the Excel menu. The page break indicator will disappear and Excel will return to an automatic page break mode.

To move a page break to a new location:

  1. Choose View, Page Break Preview from your Excel menu. Your page breaks will appear as heavy blue lines on your worksheet.
  2. Place your mouse pointer over a page break line and drag. The page break will move to the location where it is dragged.
  3. While in Page Break Preview, you can drag a page break line right off the page to remove it.
  4. Choose View, Normal from the Excel menu to leave the Page Break Preview view.

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Funny. This is 10 years old, but i dont think much changed in the new versions of excel regarding the pagebreaks. In case somebody needs a step-by-step guide for excel 2010, http://www.excel-aid.com/excel-page-breakestablishing-page-breaks.htmlprovides that. Screenshots too, which i personally quite like. But again, its basically just about finding the page break preview button and then dragging a blue line around to adjust pagebreak.