Excel Tip: Automatic Backup of Key Excel Workbooks

Share this content

Excel expert David Ringstrom is sharing his tips for optimizing the way you use Excel in our new Excel Tips series.
By David Ringstrom, CPA
From within the Save As dialog box of Excel, click the Tools menu, and then choose General Options.
Click the checkbox to Always Create Backup to have Excel automatically create an .xlk version of your file. For instance, if you save the workbook as Participant Hours Tracking.xlsx, each time you save the file Excel will create or overwrite a second workbook named Backup of Participant Hours Tracking.xlk.
The backup copy is only as old as the last time that you saved, so if you compulsively save every five minutes, your backup will always be five minutes old, but it does offer a bit of a safety net. 
Read more articles by David Ringstrom. 
About the author:

David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at [email protected] or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.



Please login or register to join the discussion.

This work great, but how can I make the .xlk save some where else?
My Original file is on the network and I would like to save the backup on my computer in (MY DOCUMENTS)

Chuck, I'm sorry I 'm just now seeing this comment.Unfortunately there's no way to have the .XLK file post elsewhere. You'd have to manually save a back-up in your My Documents folder as well as on the network. The only way I know to automate this would be via a macro that would save the file in My Documents first and then in the present location second.