Outlook Tip - Quickly Address Messages to Multiple Contacts

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Preparing an e-mail message in Outlook that is addressed to multiple recipients can involve several steps: First, create your e-mail message; next, open your Address Book; and finally, add the recipients to the To line one a time.

Here is a simple shortcut for addressing and sending an e-mail to multiple recipients:

  1. Click Contacts.
  2. Select the contacts you want to send a message to by clicking on the first contact, holding down the CTRL key, and then clicking the additional contacts to receive your message.
  3. Drag the selected contacts onto the Inbox on the Outlook Shortcuts bar (or in the Folder List).

A new message appears with the names of the contacts you selected on the To line. You can also select all the contacts to receive your e-mail and then click New Message to Contact on the Actions menu instead of dragging the contacts onto the Inbox.

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