Preparing an e-mail message in Outlook that is addressed to multiple recipients can involve several steps: First, create your e-mail message; next, open your Address Book; and finally, add the recipients to the To line one a time.
Here is a simple shortcut for addressing and sending an e-mail to multiple recipients:
- Click Contacts.
- Select the contacts you want to send a message to by clicking on the first contact, holding down the CTRL key, and then clicking the additional contacts to receive your message.
- Drag the selected contacts onto the Inbox on the Outlook Shortcuts bar (or in the Folder List).
A new message appears with the names of the contacts you selected on the To line. You can also select all the contacts to receive your e-mail and then click New Message to Contact on the Actions menu instead of dragging the contacts onto the Inbox.