Mar 20th 2012
By Ken Berry
This is the fifth article in our series of tax return tips for 2011 returns.
Do you have clients who work just as hard for a nonprofit organization as they do at their regular jobs? Although taxpayers can't deduct the value of their "blood, sweat, and tears," they can still write off certain expenses that aren't reimbursed as charitable contributions.
What sort of expenses are we talking about? The expansive list for volunteers includes the following:
- If you use your car for charitable driving, you may deduct out-of-pocket costs attributable to those trips. Instead of keeping track of all your actual expenses, you can use a flat rate of fourteen cents per mile (plus related parking fees and tolls) in 2011.
- Other expenses incurred while traveling on behalf of a charity, such as the cost of airfare, taxicab fares, and meals, are deductible. But there can’t be a significant element of personal pleasure, recreation, or vacation in the travel. Note that the usual 50 percent limit on meals doesn't apply here.
- If you’re required to wear special clothing while performing a charitable function – for example, a Boy or Girl Scouts uniform – you can write off the cost. Also, expenses incurred to clean and maintain special clothing are deductible as miscellaneous expenses.
- Although you can’t deduct basic telephone or cell phone charges, you may write off the cost of any long-distance calls made on behalf of the charity. In addition, you can deduct the cost of a second telephone line or fax installed in your home for charitable purposes.
- When you attend a fundraising event sponsored by a charity, you can deduct the difference between the cost and the fair market value of the benefit received. It's important to obtain written documentation from the charity for amounts above $75.
- You may deduct meals and lodging costs associated with attending a convention on behalf of charitable organization, but only if you're an official delegate to the convention. Any personal expenses incurred while you're at the convention, like a round of golf or a sightseeing tour, are nondeductible.
These out-of-pocket costs, while relatively small individually, may add up to a significant amount on a client's 2011 tax return. It's a well-deserved tax reward for their charitable endeavors.