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Excel Tip: Automatic Backup of Key Excel Workbooks
by AccountingWEB on
Excel expert David Ringstrom is sharing his tips for optimizing the way you use Excel in our new Excel Tips series.
By David Ringstrom, CPA
From within the Save As dialog box of Excel, click the Tools menu, and then choose General Options.
Click the checkbox to Always Create Backup to have Excel automatically create an .xlk version of your file. For instance, if you save the workbook as Participant Hours Tracking.xlsx, each time you save the file Excel will create or overwrite a second workbook named Backup of Participant Hours Tracking.xlk.
The backup copy is only as old as the last time that you saved, so if you compulsively save every five minutes, your backup will always be five minutes old, but it does offer a bit of a safety net.
David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David email@example.com or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.