Five Quick MS Word Tips to Save You Time and Money
1. Converting text from CAPITAL LETTERS to lower case
If you type a sentence or two and then look at the screen and realize you've hit the CAPS LOCK key and you're entire sentence is in capital letters, don't worry, you do not need to retype it. To convert the case, simply do the following:
- Highlight the text
- Select FORMAT and then CHANGE CASE
- Select tOGGLE cASE
- Click OK
This will change the text the way you want it.
2. Bordering only one side of Word text
Occassionally you may wish to place a border on the left side of a paragraph to set it off from the rest of the text, but don't necessarily want a border around the whole paragraph. To do this, simply:
- Highlight the paragraph
- Click the Format menu from the top of the screen, and then select Borders and Shading.
- When the dialog box opens, click the Borders tab at the top of the window.
- Next click the Custom button, and then choose the type of line you want from the style box.
- On the right side of the screen there is a preview box with four buttons around it. The top button places the border at the top, the next one at the bottom, the next one at the left, and the last one places the border at the right of the selection. Select as many of these as you want.
- After you have made your selections click OK.
3. Drawing perfect squares or circles
Unless you are a graphic artist, architect or were born with a mouse in your hand, you probably don't have a steady enough hand to draw perfectly round circles or perfectly square squares. No problem. Simply choose the shape tool and hold down the SHIFT key while you darg the mouse. This will create perfect squares or circles every time.
4. Easily selecting a large amount of text
To select a large amount of text in Word, such as a few pages:
- Click your mouse where you want the selection to begin
- From the Status bar at the bottom, double-click on EXT (the EXT button will go from shaded to highlighted)
- Now, scroll down to where you want the selection to end
- Click where you want.
Word will select the entire area in between.
5. Expand Word menus
When you access menus at the top of the screen in Word, a full list of options doesn't come into view unless you hover over an open menu for a couple of seconds or click the arrow buttons on the bottom to open the full menu. To avoid this and get full menu options each time, simply select Tools > Customize > Options. Uncheck the box labeled "Menus show recently used commands first." You'll now get the full list of menu options each time.