Be Ready…Just in Case
I’m not one for doom and gloom. Just last week I wrote about how we need to find ways to be optimistic even during difficult times. I do believe, however, in being prepared, just in case. Unfortunately for businesses, floods, fires and computer crashes do happen.
As we near the end of the year, it’s time to advise clients to be prepared for worst case scenarios.
There’s a few areas you can focus on:
- Insurance – Make sure all of your policies are up to date and that you’re getting the best deals for what you need. Now is a good time to shop around.
- Data – Do you have a mechanism in place should your computers have a meltdown? It’s all too easy to think you can save things on hard drives and in filing cabinets. However, with all the threats to our data in today’s world, proper protection calls for offsite backup and redundancy. In other words, a backup to the backup to the backup.
- Systems – There are a number of Cloud-based services that can make your most important documents and reports – payroll for instance – available online. Once everything is in the Cloud, all you need to do is get online to find what may be lost from any virus or physical disaster that might befall your paperwork.
- Employee protection – Depending on the type of workplace, you should have proper safety guidelines and procedures in place in case someone hurts themselves. You should also have a plan in place for evacuations and other emergencies that could make the office uninhabitable.
In business you should expect to succeed, but that doesn’t mean you can’t prepare for the worst.
Michael Alter, payroll expert with an MBA from Harvard Business School, is a nationally recognized spokesperson providing thought-leadership and sensible advice to help accounting and payroll professionals build deeper more profitable relationships with clients. Alter, President of SurePayroll, writes the Trade Secrets column on INC.com and is frequently published in Bloomberg TV, the Wall Street Journal, and Entrepreneur Magazine.