Restoring "Shrink One Page" in Word 2010 and 2013

By David Ringstrom, CPA
 
Long-time Word users may recall a handy feature in Word 2007 and earlier called Shrink One Page. This highly useful feature enables you to condense the font size of your document just enough so that you don't end up with a mostly blank page at the end. This feature may appear to have vanished from Word 2010 and 2013, but you can easily resurrect it.
 
One approach involves adding the Shrink One Page command to your Quick Access Toolbar. As shown in Figure 1: 
  • Click the arrow at the end of the Quick Access Toolbar and then choose More Commands. 
  • Choose Print Preview Tab from the list of options and then double-click on Shrink One Page.
  • Click OK to close the Excel Options dialog box.
A benefit to adding the icon to the Quick Access Toolbar is that it also gains a keyboard shortcut as well. Press the Alt key to reveal the keyboard shortcut for your new icon, as shown in Figure 1.
 
Figure 1: Add the Shrink One Page command to your Quick Access Toolbar.
 
A second alternative may alleviate your frustration with the new Print Preview mode introduced in Office 2010, known as the Backstage View, shown in Figure 2. Long-time Word users will recall that Word 2007 and later display a separate Print Preview window, shown in Figure 3. You can restore this "classic" print preview screen, which also happens to contain the Shrink to Fit button as shown in Figure 4:
  • Click the arrow at the end of the Quick Access Toolbar and then choose More Commands. 
  • Choose File Tab from the list of options and then double-click on Print Preview Edit Mode.
  • Click OK to close the Excel Options dialog box.
Figure 2: In Office 2010 and later, you can access the new Print Preview mode in the Backstage View.
 
Figure 3: In Word 2007, Print Preview opened up in a separate window.
 
Figure 4: Add the Classic Print Preview screen to your Quick Access Toolbar.
 
At this point you've accomplished the following:
  • Restored the traditional print preview window to Word 2010 or 2013.
  • Restored access to the Shrink One Page command in Word 2010 or 2013.
  • Created a keyboard shortcut for the classic Print Preview window.
Read more articles by David Ringstrom. 
 
About the author:

David H. Ringstrom, CPA, heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at david@acctadv.com or follow him on Twitter. David speaks at conferences about Microsoft Excel and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.

 

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