Resolve to Learn and Use 14 Excel Keyboard Shortcuts in 2014

8. Ctrl-F4: Close the active workbook (but leaves Excel open). You’ll be asked whether to save unsaved changes.
 
9. Ctrl-Tab: Switch between open workbooks. This is interchangeable with Alt-Tab which also allows you to switch between open programs. You can also use Ctrl-F6, which is how you switch between open windows in Word, PowerPoint, and Outlook.
 
10. Ctrl-Page Down: Navigate to the next worksheet to the right. Or, in a large workbook, hold down Ctrl and press Page Down repeatedly to move several worksheets to the right.
 
11. Ctrl-Page Up: Navigate to the next worksheet to the left.
 
12. Ctrl-1: Open the Format Cells dialog box. Many, but not all, formatting commands are available by way of Excel’s toolbars and ribbon interface, but in Excel 2007 and later this means continually returning to the Home tab. Ctrl-1 launches a Format Cells dialog box from anywhere in a worksheet, no matter which ribbon tab is currently active. 
 
13. Ctrl-A: Select the current region. Another way to do so is to press Ctrl-*. For the uninitiated, the current region is the contiguous block of cells that surround the currently selected cell, bounded by the worksheet frame and the first adjacent blank row and column. Press Ctrl-A a second time to select the entire worksheet. You’ll also often find me holding down the Shift key while I select an area of the spreadsheet with the arrow keys, or sometimes Page Down, depending upon the number of rows involved.
 
14. Ctrl-Home: Return to cell A1. Return to the top left-hand corner of any worksheet in a flash rather than incessantly pressing Page Up or tinkering with Excel’s scroll bars.
 
Your list of fourteen keyboard shortcuts will likely differ from mine. The Microsoft web site offers comprehensive listings of keyboard shortcuts from which you can develop your own time saving tricks:

David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at david@acctadv.com or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.

 

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Upcoming CPE Webinars

Jul 24
In this presentation Excel expert David Ringstrom, CPA revisits the Excel feature you should be using, but probably aren't. The Table feature offers the ability to both boost the integrity of your spreadsheets, but reduce maintenance as well.
Jul 31
In this session Excel expert David Ringstrom helps beginners get up to speed in Microsoft Excel. However, even experienced Excel users will learn some new tricks, particularly when David discusses under-utilized aspects of Excel.
Aug 5
This webcast will focus on accounting and disclosure policies for various types of consolidations and business combinations.