Recovering Unsaved Excel Workbooks
by David Ringstrom on
- Excel 2010 and later: As shown in Figure 3, choose File, Options, Save, and then change the Save AutoRecover Information setting to every two minutes, down from the default of every ten minutes.
- Excel 2007: Click the Office button, choose Excel Options, Save, and then change the Save AutoRecover Information setting to every two minutes, down from the default of every ten minutes.
- Excel 2003 and earlier: Choose Tools, Options, click the Save tab, and then change the Save AutoRecover Information setting to every two minutes, down from the default of every ten minutes.
Bear in mind that Excel won't necessarily save your work every two minutes, as illustrated with the difference in times shown in Figure 2. Although I haven't studied it at length, my casual observation is that Excel saves temporary versions on a somewhat random basis, but regardless, lowering the setting to every two minutes increases the potential frequency for new versions to be saved.
Figure 3: In any version of Excel you should change the AutoRecover frequency to every two minutes.
In any version of Excel, documents presented in the Document Recovery pane are typically deleted when you close the pane and answer "yes" to the prompt that you no longer need access to those files. In Excel 2010 and later, my casual observation is that unsaved versions appear to linger for three or four days and then are swept away.
In a Hail Mary situation, such as if the Document Recovery pane doesn't appear, or you're working in Excel 2007 and earlier and want to try to access a version from a few minutes earlier, it's worth a shot to use Windows Explorer to navigate to the folder listed in the AutoRecover File location. You might just get lucky and find an accessible version of your document.
Although these features offer a modicum of safety against crashes, your best defense is to save frequently and to create multiple versions of your documents. Personally, I incorporate version numbers, such as 1.01, 1.02, and so on into some of my spreadsheet file names so I can go back in time when necessary.
Read more articles by David Ringstrom.
About the author:
David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at firstname.lastname@example.org or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.
You may like these other stories...
Following other recent high-profile hacking events, investigators discovered yesterday that hackers broke into the draft work paper files of several famous CPA firms. Revealing images of the scantily clad documents have been...
For bitcoin users, the taxman cometh. And you best know how to calculate taxes owed on what the IRS calls convertible virtual currency.In March 2014, the IRS issued Notice 2014-21, which declares virtual currency will be...
Earlier this year I wrote about my mixed feelings on Excel for iPad's debut. My closing sentence for that article read "The early iterations of Microsoft products tend to have rough edges that get smoothed out with...
Upcoming CPE Webinars
In this course, Amber Setter will shine the light on different types of leadership behavior- an integral part of everyone's career.
In this jam-packed presentation Excel expert David Ringstrom, CPA will give you a crash-course in creating spreadsheet-based dashboards. A dashboard condenses large amounts of data into a compact space, yet enables the end user to easily drill down into details when warranted.
This webcast will include discussions of important issues in SSARS No. 19 and the current status of proposed changes by the Accounting and Review Services Committee in these statements.
Amber Setter will show the value of leadership assessments as tools for individual and organizational leadership development initiatives.