Microsoft Excel: Taking the Pain Out of Freezing Panes

By David H. Ringstrom, CPA

Freezing or unfreezing worksheet panes typically involves multiple mouse clicks, but I'll show you a way to carry out this task with a single keystroke. For the uninitiated, freezing panes allows you to lock in place columns or rows that you specify along the left-hand and/or top of Excel's worksheet area. As you scroll to the right or down, the frozen columns or rows remain in place so that you can always view worksheet headings or the initial columns. When you no longer need the rows or columns locked in place, you in turn can unfreeze them.
To carry out this task in Excel 2007 and later, as shown in Figure 1, first click on the worksheet position you wish to freeze. Next, go to the View tab, click on Freeze Panes, and then make a selection from the submenu, such as Freeze Panes. 
Figure 1: An example of freezing panes on a worksheet.
As shown in Figure 2, a thin black bar appears below a set of frozen rows, and to the right of any frozen columns. To unlock the rows or columns, navigate to the View tab, choose Freeze Panes, and then Unfreeze Panes. It's a little simpler in Excel 2003: choose Window, and then Freeze Panes or Window, and then Unfreeze Panes, respectively.
Figure 2: Thin black lines indicate frozen rows and/or columns.
Regardless, you streamline this process down to a simple keystroke of your choice in Excel 2007 and later. To do so, as shown in Figure 3, right-click on the View tab in Excel, and then choose Customize Quick Access Toolbar to display the Excel options window. Select Commands Not in the Ribbon, and then scroll down the resulting list until you find Freeze Sheet Panes. Either double-click on this command, or click once on it and click Add to add it to your Quick Access Toolbar. If you frequently freeze and unfreeze sheet panes, use the arrows on the right-hand side to move the Freeze Sheet Panes command so that it's the first command on the list. Click OK to close the Excel Options dialog box.
Figure 3: Add Freeze Sheet Panes to your Quick Access Toolbar
Once you've placed the command on your Quick Access Toolbar, you can now press the Alt key to reveal the numeric shortcut for the Freeze Sheet Panes command. If you made it the first command on the list, you can now press Alt-1 to freeze or unfreeze sheet panes.  You must still position your cursor as before when freezing panes, but you can bypass navigating through the View tab and the resulting Freeze Panes submenu.
Excel 2003 users can also give themselves one-click access to freezing/unfreezing panes, sans keyboard shortcut. As shown in Figure 4, choose Tools, Customize, and then click on the Commands tab. Choose Window, and then drag the Freeze Panes command either onto an existing toolbar, or to Excel's menu bar, into the unused space adjacent to the Help menu.
Figure 4: Excel 2003 users can arrange one-click access to the Freeze Panes command.
Read more articles by David Ringstrom. 
About the author:

David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.



You may like these other stories...

You probably don't want to think about how many times you access the File menu in Excel 2010 or 2013. Personally I think Excel 2010 has the best possible File menu arrangement, other than having Print Preview grafted...
Following other recent high-profile hacking events, investigators discovered yesterday that hackers broke into the draft work paper files of several famous CPA firms. Revealing images of the scantily clad documents have been...
For bitcoin users, the taxman cometh. And you best know how to calculate taxes owed on what the IRS calls convertible virtual currency.In March 2014, the IRS issued Notice 2014-21, which declares virtual currency will be...

Already a member? log in here.

Upcoming CPE Webinars

Sep 18
In this course, Amber Setter will shine the light on different types of leadership behavior- an integral part of everyone's career.
Sep 24
In this jam-packed presentation Excel expert David Ringstrom, CPA will give you a crash-course in creating spreadsheet-based dashboards. A dashboard condenses large amounts of data into a compact space, yet enables the end user to easily drill down into details when warranted.
Sep 30
This webcast will include discussions of important issues in SSARS No. 19 and the current status of proposed changes by the Accounting and Review Services Committee in these statements.
Oct 23
Amber Setter will show the value of leadership assessments as tools for individual and organizational leadership development initiatives.