Microsoft Excel: Inserting Rows and Columns with Ease

 
As always in Excel, there are some nuances that you should be aware of:
  • Make sure to use the 4 key that's along the top of your keyboard. If you press Alt and the 4 on your number pad, you'll insert a diamond symbol into your worksheet.
  • If your fingers slip and you press Alt-F4, you'll likely encounter the prompt shown in Figure 5. Alt-F4 is a Windows keyboard shortcut for closing the active program.
 

Figure 5: If you press Alt-F4 instead of Alt-4, you'll be instructing Excel to close.
 
  • You can reassign the numeric shortcut for Quick Access icons by changing the order of the commands. To do so, as shown in Figure 6, click the arrow at the right of the Quick Access Toolbar and then choose More Commands. Select a command from the list on the right, and then use the arrow keys to reposition the command on your Quick Access Toolbar. For instance, if you made Insert Rows be the first icon on your toolbar, its keyboard shortcut would become Alt-1.
 
Figure 6: Reassign keyboard shortcut numbers by reorganizing your Quick Access Toolbar.
 
  • To remove an icon from your Quick Access Toolbar, right-click on it and choose Remove from Quick Access Toolbar.
Read more articles by David Ringstrom.
 
About the author:
David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at david@acctadv.com or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.

 


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