Microsoft Excel: How to Automate Text File Links
- Prompt for File Name on Refresh: Turn this option off if you're establishing a permanent link to a specific text file, or leave it on if you'll be bringing a different text file in each time you refresh.
- Refresh Data on File Open: This option ensures that data from the text file is imported into your spreadsheet automatically. This is a significant automation opportunity, as it establishes a set-and-forget link to text files. Alternatively, you leave this option off and manually refresh the data, as I'll describe in a moment.
- Fill Down Formulas in Columns Adjacent to Data: One of my favorite aspects of Excel is this ability to have any formulas I place to the right of data from a text file to get copied down additional rows, or removed from unneeded rows, whenever I refresh data from a text file. This allows me to establish set-and-forget connections to text file-based data.
David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at firstname.lastname@example.org or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.