How to Resolve Duplicate Data within Excel Pivot Tables

Notice that most rows show TRUE, but in two instances it shows FALSE. This signifies that the account numbers on rows 3 and 7 are stored as text. This nuance explains why Pamela’s pivot table was reflecting duplicate data. 
If you wish to recreate this scenario, add an apostrophe before one or more account numbers to convert the number to text. Make sure that you leave at least one instance of the account number as a value. Right-click on your pivot table and choose Refresh to make the duplicate values appear.
Should you encounter this situation in the future, an easy fix is shown in Figure 5:
In any version of Excel: Select column A, choose Data, Text to Columns, and then Finish. 

Figure 5: The Text to Columns wizard offers the easiest way to convert a text-based numbers to values.

Next return to your pivot table, right-click any cell within it, and choose Refresh. The duplicate values should vanish from your pivot table, as shown in Figure 6.

Figure 6: Duplicate values vanish from the pivot table when all account numbers are stored as values instead of a mix of text and numbers.


You may like these other stories...

Accountants who specialize in forensic and valuation services point to electronic data analysis, or big data, as the most pressing issue they’ll face in the coming months, according to results of a new survey released...
As complex as federal tax can get, at least you're only dealing with one agency: the IRS. But when you get into state and local sales tax, you're coordinating hundreds of jurisdictions that are constantly changing....
All that was needed on Tuesday was a voice vote for the House of Representatives to pass a bill that would prevent state and local governments from taxing access to the Internet.Now the ball is in the Senate’s court....

Upcoming CPE Webinars

Jul 24
In this presentation Excel expert David Ringstrom, CPA revisits the Excel feature you should be using, but probably aren't. The Table feature offers the ability to both boost the integrity of your spreadsheets, but reduce maintenance as well.
Jul 31
In this session Excel expert David Ringstrom helps beginners get up to speed in Microsoft Excel. However, even experienced Excel users will learn some new tricks, particularly when David discusses under-utilized aspects of Excel.
Aug 5
This webcast will focus on accounting and disclosure policies for various types of consolidations and business combinations.