How to Resolve Duplicate Data within Excel Pivot Tables

Notice that most rows show TRUE, but in two instances it shows FALSE. This signifies that the account numbers on rows 3 and 7 are stored as text. This nuance explains why Pamela’s pivot table was reflecting duplicate data. 
 
If you wish to recreate this scenario, add an apostrophe before one or more account numbers to convert the number to text. Make sure that you leave at least one instance of the account number as a value. Right-click on your pivot table and choose Refresh to make the duplicate values appear.
 
Should you encounter this situation in the future, an easy fix is shown in Figure 5:
 
In any version of Excel: Select column A, choose Data, Text to Columns, and then Finish. 

 
Figure 5: The Text to Columns wizard offers the easiest way to convert a text-based numbers to values.

Next return to your pivot table, right-click any cell within it, and choose Refresh. The duplicate values should vanish from your pivot table, as shown in Figure 6.

 
Figure 6: Duplicate values vanish from the pivot table when all account numbers are stored as values instead of a mix of text and numbers.

 

You may like these other stories...

Continuing its efforts to simplify accounting procedures, the FASB has issued a proposed Accounting Standards Update on customer fees paid in a cloud computing arrangement. The newly-proposed update (Intangibles—...
How are you planning? What tools do you use (or fail to use) for forecasting? PlanGuru is a business budgeting, forecasting, and performance review software company based in White Plains, N.Y. AccountingWEB recently spoke...
Event Date: October 30, 2014, 2 pm ETMany Excel users have a love-hate relationship with workbook links. For the uninitiated, workbook links allow you to connect one Microsoft Excel spreadsheet to other spreadsheets, Word...

Already a member? log in here.

Upcoming CPE Webinars

Aug 26
This webcast will include discussions of recently issued, commonly-applicable Accounting Standards Updates for non-public, non-governmental entities.
Aug 28
Excel spreadsheets are often akin to the American Wild West, where users can input anything they want into any worksheet cell. Excel's Data Validation feature allows you to restrict user inputs to selected choices, but there are many nuances to the feature that often trip users up.
Sep 9
In this session we'll discuss the types of technologies and their uses in a small accounting firm office.
Sep 11
This webcast will include discussions of commonly-applicable Clarified Auditing Standards for audits of non-public, non-governmental entities.