Hide and Unhide Multiple Excel Worksheets with Ease

 
Fortunately, the tedium of unhiding worksheets one at a time can be eliminated by use of Excel's Custom Views feature. Think of Custom Views as snapshots of workbook settings – such as the hidden or visible status of individual worksheets – that you can toggle at will. To use this feature, make sure that all worksheets are visible and then then carry out these steps:
 
In all versions of Excel:
  • Choose Custom Views on the View tab or menu.
  • Click Add, and then type a name for your custom view, such as All Sheets, and then click OK. 
  • Next, hide any worksheets as needed and then create a second view titled Presentation View, or a name of your choosing.
 
Figure 3: Create a baseline view that shows all worksheets before you hide any worksheets.
 
Going forward, you can toggle the view by selecting the Custom Views command and then double-clicking the view of your choice, or click once on the view and then click Show as indicated in Figure 4. 
 
This article only scratches the surface of what's possible with Custom Views. I'll explore this feature further in future articles.
 
 
Figure 4: A custom view allows you to unhide multiple worksheets with just a couple of mouse clicks.
 
See all articles by David Ringstrom.
 
About the author:
David H. Ringstrom, CPA heads up Accounting Advisors, Inc., an Atlanta-based software and database consulting firm providing training and consulting services nationwide. Contact David at david@acctadv.com or follow him on Twitter. David speaks at conferences about Microsoft Excel, and presents webcasts for several CPE providers, including AccountingWEB partner CPE Link.

 

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