Hide and Unhide Multiple Excel Worksheets with Ease

By David Ringstrom, CPA

It's easy to hide worksheets in Excel, but unhiding multiple worksheets within a given workbook can be a tedious exercise. Users who don't know otherwise are relegated to unhiding worksheets one at a time. On the second page of this article I discuss using Excel's Custom Views feature to hide or unhide multiple sheets at once.
 
There are a couple of different ways to hide worksheets in Excel. For instance, carry out these steps to hide a single worksheet:
  • Excel 2007 and later: As shown in Figure 1, on the Home tab choose Format, Hide and Unhide, and then Hide Sheet. Or, to save a couple of steps, right-click on the worksheet tab and then choose Hide.
  • Excel 2003 and earlier: Choose Format, Sheet, Hide.
  • Excel 2011 (Mac): Ctrl-left-click on a worksheet tab and choose Hide from the shortcut menu.

Figure 1: Right-clicking on a worksheet tab provides a faster means for hiding worksheets.
 
You can also hide multiple sheets at once. To do so, you'll first group the sheets. In any version of Excel, hold down the Ctrl key as you click on individual worksheet tabs and then carry out the aforementioned steps. Or you can hide several contiguous sheets:
  • Click on the first worksheet tab and then hold down the Shift key as you click on the last worksheet tab within the group that you wish to hide.
  • Hide the sheets as discussed above.
Now that your sheets are hidden, making them visible again calls for repetitive action, as every version of Excel requires you to unhide worksheets one at a time:
  • Excel 2007 and later: On the Home tab, you can choose Format, Hide and Unhide, Unhide Sheet, and then unhide a single sheet. You must repeat this action for each worksheet that you wish to unhide. You can save a couple of steps by right-clicking on a visible worksheet tab and choose Unhide.
  • Excel 2003 and earlier: From any worksheet tab, choose Format, Sheet, and then Unhide. Select the sheet you wish to display and then click OK. Repeat as needed for each worksheet you wish to unhide.
  • Excel 2011 (Mac): Ctrl-left-click on a worksheet tab and choose Unhide from the shortcut menu. Select the sheet you wish to display and then click OK. Repeat as needed for each worksheet you wish to unhide.
 
Figure 2: Excel's Unhide Sheet command only allows you to unhide one worksheet at a time.
 
Click "next" to read the second page of the article where I discuss Excel's Custom Views feature.

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In this session Excel expert David Ringstrom helps beginners get up to speed in Microsoft Excel. However, even experienced Excel users will learn some new tricks, particularly when David discusses under-utilized aspects of Excel.
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